The Oil And Gas Sector In Uganda Benefit The Host Communities

An NGO is required to obtain both a Certificate of Registration and a Permit of operation at the first instance of registration before it commences operations. A Certificate of Registration is issued once and a Permit of Operation is issued for a period between one (1) to five (5) years as desired by the organization. Upon expiry, an NGO is required to first renew its Permit of operation before proceeding with its operations.  An NGO whose permit expires, but continues to operate without renewal of its permit will be fined one hundred currency points (UGX 2,000,000) for every month of operation in default of renewal of its permit. The requirements for renewal of an NGO Permit are as indicated below; and apply to Indigenous, Regional, Continental, Foreign and International NGOs)

Checklist of  the requirements for renewal of an NGO  Permit in Uganda

  1. Application for renewal Form H.
  2. A letter requesting for registration and a permit to operate, adressed to the Executive Director, NGO Bureau, indicating the objectives of the organisation, area of operation, and number of years applied for not exceeding (5) five.
  3. A Photocopy  of the expiring permit of operation.
  4. A copy of certified financial statements for the previous years signed by a Certified Auditor.
  5. Minutes of the Annual General Assembly which passed resolution for renewal of permit and signed attendance list.
  6. Annual Workplan and Itemised Budget for the number of years applied for in the Permit application.
  7. Annual Reports of the previous years
  8. Copies of valid identification documents (National ID or Passport) and Passport size Photos of the promoters/founder members.
  9. Certified copy of a certificate of registration from URSB or equivalent from country of origin.
  10. A recommendation from the District Non Governmental Organisation Monitoring Committee (DNMC) from the Headquarters where the organisation is located.
  11. Certified copy of the Memorandum of Understanding from the district of operation.
  12. Certified copy of Certificate of Registration from Financial Intelligence Authority (FIA).
  13. Copy of the tax identification Number Certificate (TIN) for the organisation from URA.
  14. Proof of payment of prescribed fees for the Operation Permit.
  15. Copy of Internal Monitoring Tool (IRF)

For more information contact us at www.lawyers-uganda.com or mobile and whatssapp  +256752024021

Requirements for registration of an NGO

What is an NGO?

An NGO is a legal entity that is formed for purposes of carrying out charitable activities and is ideally a Not for Profit organisation. NGOs are permitted to carry out profitable activities for purposes of supporting their charitable works. An NGO is capable of owning its own property/assets (like owning land and vehicles in its names); it can hold a bank account; it can enter into contracts; it can employ personel in its own names; it can borrow money in its own names and can sue or be sued. It has to be distinguished from a Community Based Organisation (CBO) which does not possess such attributes of a corprorate entity.

Requirements and stages involved in the registration of an NGO in Uganda.

NGOs in Uganda are registered at the NGO Bureau (National Bureau for Non Governmental Organisations.The Non-Governmental Organizations Act, 2016 mandates the NGO Bureau to register and maintain an up-to-date register of all NGOs in Uganda. NGOs are registered under five different categories namely Indigenous/local, Regional, Continental, Foreign and International.

It is at this office that documents are received in hard copies and once registered, the organisation is given an Operation Permit and Registration Certificate. A Registration Certificate is given once and the organisation uses the same certificate through out its years of operation. An Operation Permit on the other hand is given for the number of years the organisation applies for, ranging from one year to five years. The Operation Permit is renewable with in 6 months before the period stated on the permit expires.

Checklist of  the requirements for registration of an NGO in Uganda

  1. Application for registration Form A.
  2. Application for Permit of Operation Form D
  3. A letter requesting for registration and a permit to operate, adressed to the Executive Director, NGO Bureau, indicating the objectives of the organisation, area of operation, and number of years applied for not exceeding (5) five.
  4. A Certified or Notarised Certificate of Incorporation from Uganda Registration Services Bureau (URSB).
  5. Annual Workplan and Itemised Budget for the number of years applied for in the Permit application.
  6. A copy of the Organisations Memorandum and Articles of Association or Constitution with clear provisions on AGM, Quorum for winding up resolution, Governing body, Dissolution Clause and how assets shall be distributed upon winding up, among others.
  7.  A chart showing the Organisational Structure of the NGO.
  8. A statement indicating source of funding for the activities of the organisation.
  9. Copies of valid identification documents (National ID or Passport) and Passport size Photos of the promoters/founder members.
  10. A copy of Minutes of the meeting that passed a resolution for NGO registration minuted according to NGO Bureau requirements, signed attendance list  and the resolution duly registered.
  11. A statement of compliance with S.45 of the NGO Act 2016 on staffing requirements for  non national staff.
  12. A recommendation from the District Non Governmental Organisation Monitoring Committee (DNMC) from the Headquarters where the organisation is located.
  13. Copy of the Memorandum of Understanding from the district of operation.
  14. Recommendation from responsible Ministry or Government Department or Agency.
  15. Proof of payment of prescribed fees for the Certificate of Registartion and Operation Permit.
  16. Copy of Internal Monitoring Tool (IRF)

Stage one involves promotion and incorporation of the organisation as a company limited by guarantee with standard clauses for NGOs in the Articles of Association. At this stage the company is given  a Certificate of Incorporation and directors are appointed, the organisations constitution (Memorandum and articles of association) are registered.

Stage two is preparation of all legal documents required for NGO registration, organisations documents like budget, workplan; securing of all necessary recomendations and MOU from the district and  line Ministry.

Stage three is the application process.

For more information contact us at www.lawyers-uganda.com or mobile and whatssapp  +256752024021

DANGERS OF USING UNREGISTERED TRADEMARKS AND BENEFITS OF REGISTRATION

What is a trade mark?. Different authorities have given the meaning of a trademark. The Trademarks Act 2010 of Uganda defines a trademark to mean: a sign or mark or combination of signs or marks capable of being represented graphically and capable

of distinguishing goods or services of one undertaking from those of another undertaking.

For every successful and time tested corporate brand (trademark), that everyone wants to associate with, behind the scenes, a lot of effort and resources have been sunk into intricate trademark development and aggressive protection. Company brands and trademarks are amongst a company’s valuable assets. A study done by the UK’s IP office reveals that an estimated 6% of most company investments are spent in company brand protection.

Branding starts and centers around your use of distinctive images, symbols, colors and styles, and caricatures, which most appropriately separate and preposition your goods, or services as unique from others on the same market, giving both a protection to your customers and also acquiring brand image and build up brand loyalty amongst your consumers.

Dangers of using unregistered trademarks

Until a name or logo is registered as a trademark, you cannot be certain that it belongs to you. If another person or business registers the mark first, you may find yourself in the highly inconvenient and very costly position of becoming embroiled in litigation and potentially having to withdraw your products, redesign your packaging and marketing literature, and pay damages or an account of profits to the registered trademark owner. Besides the quantifiable costs, you could also risk any goodwill that you may have established in the brand name over the years, over a product that you have painfully taken years to create, just because you didn’t take the extra step of registering it.

Available research from world intellectual property organisation shows that over 80% of SMEs fail to register their trademarks. The majority think that it is not important to their business, with others citing lack of time, lack of understanding of the process of registration and costs associated with registration. By failing to register their trademarks, these businesses are not only damaging their brands and reputation, but also put their businesses at risk and in the end, loose out in the market battle.

Benefits of trademark registration

When you register your trademark, you ensure that you are in a position to prevent others from using or registering a similar one and that is the key to maintaining a strong brand.

Section 34 of the Trademarks Act 2010 is to the effect that a person may not institute proceedings to prevent or to recover damages for an unregistered trademark. Section 35 saves the right of action against a person for passing off goods or services as the goods or services of another or the remedies in respect of the right of action.

Protection under section 35 is only afforded to an unregistered trademark where a mark has acquired a substantial reputation. Even then, the hurdles to be over come in order to succeed in enforcing those unregistered rights against a third party, and the associated costs, are such that many businesses are inhibited from taking the legal action, and those that do, often fail.

By registering its trademark, a business greatly improves its ability to prevent a third party from using or seeking to register conflicting marks, and to seek appropriate remedies, such as an injunction and or damages, in the case of an infringement.

Trademark registrations are also valuable, transferable assets, which can be used as negotiating tools in business transactions and as security for financial transactions. Intellectual capital is recognised as the most important asset of many of the world’s largest and most powerful companies; it is the foundation for market dominance and continuing profitability of leading companies. It is often the key objective in mergers and acquisitions.

 

What to consider while developing a good trademark

Before coming up with the appropriate idea of a trademark, ask yourself, what your particular brand is and what word best expresses your brand. Also imagine what typography conveys the feeling of your brand. For example, what colors are consistent with your brand’s personality?. Your trademark can include a graphic, and if so, choose graphic expression which will best complement your brand. Finally, ask yourself the hard question on whether the trademark helps distinguish your brand from the competition?.

It is important that every business, however small, urgently puts in place an effective and proactive trademark development and registration strategy to ensure that all its brands are properly protected, and that those it enters into contract with to use the those brands are not going to land them in trouble with other trademark owners.

The use of effective trademark watching and monitoring procedures is also fundamental to the maintenance of a strong and enforceable trademark in the market; it helps to identify potential sources of conflict, including potential infringers, and prevents the dilution of one’s trademarks.

Where to find help

You should seek the advice of a trademark attorney for help in developing or implementing your trademark protection strategy. The trademark attorney should be in position to guide you through the trademark selection and registration process and advice on all aspects of the protection and enforcement of your trademarks.

Angualia Daniel

Managing Partner

M/s Angualia Busiku & Co. Advocates

Plot 3 Parliament Avenue, Raja Chambers

www.lawyers-uganda.com

Email: angualia@lawyers-uganda.com

Mobile Telephone: +256774477656

(Trademarks, company and investment law)

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